TourRadar is a Series D, venture-backed Adventure Booking Platform disrupting a $200 billion industry. Revolutionizing how multi-day adventures are booked, we provide Operators with a platform that helps them manage, market and sell their organised adventures to travellers directly (B2C) or via distribution partners (B2B2C) worldwide.

Traditionally, booking an organised tour was a tedious and time-consuming process. Where will I stay? What activities will I do? What meals am I going to have? What operator can I trust? TourRadar makes booking multi-day adventures seamless and timely, partnering with 2,500+ operators to offer more than 50,000+ adventures in 160+ countries. Founded in 2010, TourRadar was the first to transition multi-day tours to an online marketplace, making them the leader in the industry. In 2021, TourRadar further revolutionised the industry by introducing the Adventure Booking Platform, connecting travellers, operators, and travel agents to organised adventures through one platform.

With 40+ different nationalities in our team and with offices in Europe, North America and Australia, we work to deliver the best possible booking experience. Launched in 2010, we proudly develop exceptional talent and we are looking to scale our team.

We are currently looking for an Executive Assistant to join our team in Vienna.

About the Role:

We're seeking a rockstar Executive Assistant to join our team and provide comprehensive support to our founder and CEO. In this role, you'll be the CEO's right-hand person, managing his schedule, meetings, travel arrangements, and handling confidential information with the utmost discretion.

Your responsibilities:

• Provide day-to-day administrative support to the CEO
• Manage the CEO's schedule and coordinate appointments, meetings, and calls
• Act as a point of contact for internal and external stakeholders with a high level of professionalism
• Arrange and manage complex travel itineraries, including flights, accommodation, and transportation
• Coordinate interdepartmental meetings and communication
• Handle confidential information and maintain discretion at all times
• Be responsive to emails, messages, and phone calls, with occasional contact outside of normal business hours
• Represent the company and its owners in a positive light through proactive communication and sound judgment
• Conserve the CEO’s time by filtering and routing correspondence; collecting information as needed
• Ad hoc projects as assigned

Who you are:

• 2+ years’ experience in an administrative capacity with prior experience supporting management preferred
• Outstanding organization and time management skills
• Excellent verbal and written communication skills in English and German
• Experience working in a fast-paced environment
• Ability to multitask and prioritize daily workload, working well under pressure
• High level of proficiency with GSuite
• Ability to work independently, applying solid judgment and problem-solving skills
• Excellent interpersonal skills to interact with internal and external clients at all levels
• Resourceful and proactive
• Self-motivated and dependable
• Team player who collaborates well with others
• Systems-savvy, creative and innovative is a plus

What can you expect?

• Awesome Office: Located in the heart of Vienna's 1st District, our headquarters and its surroundings are second to none when it comes to atmosphere. Every day we enjoy an open office floor plan, complete with our “barketing department”, foosball games, and deluxe coffee machines that keep us buzzing.
• Flexibility: Work from home, or our beautiful office and enjoy flexible working hours that allow you to structure your days how you please.
• Experience our world-class adventures firsthand and explore new destinations using our travel credit system.
• Diversity: Thrive in an international work environment that has more than 40 different nationalities under one roof. English is our official working language, but keep your ears peeled for a multitude of languages lingering in the hallways!
• Regular team outings and events: Enjoy virtual or in-person team nights at least once a month with different themes and activities to keep us all connected.
• Workgroups: Join like-minded team members in voluntary workgroups around topics like wellbeing, sustainability or company culture to actively shape how we work at TourRadar
• Well-being: We are aware that even though we are working hard, it is always important to maintain a healthy work-life balance and manage our mental health. To provide the necessary help you have free and anonymous access to check-ins, therapy & workshops led by an external curated team of professionals.
• Training & Development: With annual training and development opportunities in place, we support each other through yearly Development and Reflection Talks (DaRT) to discuss individual development opportunities and future career paths. At our thriving company, there are many opportunities to grow and develop your skills through cross-departmental projects in our rapidly growing industry.

Through a flexible startup atmosphere, flat hierarchies, and transparent lines of communication we welcome new ideas from fresh minds, so apply now and seize the chance to be part of a highly flexible and motivated team revolutionizing how multi-day adventures are booked all around the world!